RESOURCE MANAGEMENT

  RESOURCE MANAGEMENT

We will first start by defining Concepts in Human Resource Management.  The Unit also describes Financial and material resources, discusses time management, looks at Health Economics, Hospital costing, performance management and Discipline.  

 

1.     Human Resource Management

At the end of the Unit, you should be able to demonstrate knowledge and skill in resource management.

Specific Objectives

At the end of this Unit, You should be able to

1. Define Resource Management
2. Explain concepts in Human Resource and Management
3. Describe Time management
4. Discuss Health Economics
5. Discuss  Hospital Costing
6. Discuss performance management
7. Discuss Discipline

 

Defininition oF  Resource Management

Resource Management is the process of using a company's resources in the most efficient way possible.

 

Human resource Management (HRM) can be defined as the effective use of human resources in an organization through the management of people-related activities. (http://www.extension.harvard.edu/courses/human-resource-management)

The Purpose of Human Resource Management

The purpose of Human Resource Management (HRM) is to hire, train and develop staff and where necessary to discipline or dismiss them.

Through effective training and development, employees in Organization achieve promotion within the company and reach their full potential. This reduces the need for external recruitment and makes maximum use of existing talent. This is a cost-effective way for a business to manage its people.

We will start by looking at Human Resource Management in relation to recruitment, Staffing, Staff audit, allocation.

Recruitment

When you graduate, you will need to be recruited in any Organization you will apply for. What is recruitment?

Recruitment is the process of finding and hiring the best-qualified candidate (from within or outside of an organization) for a job opening, in a timely and cost effective manner.

The recruitment process includes analyzing the requirements of a job, attracting employees to that job, screening and selecting applicants, hiring, and integrating the new employee to the organization. We will continue with other concepts in the recruitment concepts which are Staffing, staff audit and orientation.

 

 

Staffing

 

Staffing is the selection and training of individuals for specific job functions, and charging them with the associated responsibilities.

 

Staff Audit

Staff audit is a form of a consulting service which enables the Employer to obtain a comprehensive insight into personnel affairs

 

Staff audit is conducted in order to:

• Facilitate the selection of appropriate staff members, to verify the employees' skills, efficiency and motivation
• To ensure that the human resource policies observed in the company are consistent with the law and statutory regulations.

An employee audit is a valuable tool in:

• Company re-organisation
• Allocation or distribution of new work duties
• Analysis of personnel affairs
• Developing job profiles
• Assessing employee competencies required for the given position

Staff orientation

Effectively orienting new employees to the Organization and to their positions is critical to establishing successful, productive working relationships. Your employee's first interactions with you the Management should create a positive impression of your department and the Organization. The time you spend planning for the new person's first days and weeks on the job will greatly increase the chance for a successful start.

 

2.     Financial and Material Resource Management

 

Ordering of resources

Ordering of resources for various activities in the hospital requires that you follow procedures.

These procedures are necessary to check on the utilization and prevent misuse or theft cases.

Resources are kept in stores depending on the type of materials you are keeping e.g. food stuff like sugar, cooking oil, or drugs in the pharmacy.

Inventory procedures and documentation

Inventory procedures and documentation requires verification by Managers to confirm that Hospitals’ goods and services are checked and right totals have been submitted.

 

The process of inventory procedures and documentation requires the Managers knowledge on the following;

Taking Inventory (detailed list of goods or furniture) of the Organization. It is necessary that you as a Manager understand the Beginning balance which is quantity of usable stock on hand at the beginning of a given time period, which should be equal to ending balance of the previous period. The Ending balance is required at the end of a given period.

Consider any Loss/adjustment of any item removed from inventory for any reason other than issued or dispensed, e.g., missing, damaged, theft, demonstration use. An arrangement on Physical count- a count of items by hand to verify quantities recorded on stock cards can also be conducted by heads of departments to get the actual stocks. 

Be aware on Consumption- The quantity of items given to clients, this can only be found at health centres or aggregated health centre data at higher levels, take note on the amounts given from one facility to another

Be aware on Attendance statistics:  information about people who visit health facilities, their age, parity, etc. This information will help you to plan for their services in relation to Staff and required stocks. As a Manager, you should also ensure that other heads of departments  follow the stocks by ensuring that the following are done;

Stock card records: These are records that list quantities received, quantities issued, dates of receipts/issues, losses/adjustments. FEFO: First Expiry, First Out—not quite the same as FIFO (first in, first out) or FISH (first-in, still here!)

Quantitative: using numbers as compared to qualitatively—using feelings

Stock-out: having no supply of an item in stock

Re-supply site: any person/location that receives supplies from the district

Rational drug use: the appropriate prescribing of drugs by medical personnel and the appropriate use by the client

Average Monthly Consumption (AMC): the average quantity of stock consumed over a period of several months

 

Budget and Costing

Budgeting and costing is one of the sequential functions of management under planning.

Budgeting involves planning for the three “3Ms” + “T”. These are Money, Manpower, Materials and Time.

Budgeting requires estimation of the amount of money, human resource, material resource and time that is required to carry out a particular task.

3.     Time Management

Time management refers to the development of processes and tools that increase efficiency and productivity.

Personal time management skills include:

• goal setting;
• planning;
• prioritizing;
• decision-making;
• delegating;
• Scheduling

 

REFERENCES

1. Booyens, S W (1996) Dimension of Nursing Management, Cape Town: Juta and Company Limited.
2.  Moloney, M M (1979) Leadership in Nursing : Theory, Strategies, Action. St Louis: Mosby
3. http://www.businessdictionary.com/definitions/organisation.html
4. http://www.bing.com/images/search?